The position reports to the Director, Finance and works closely with the Finance team to meet the overall business goals and strategic needs of the organisation; and has the following responsibilities.

Job Responsibilities

1. ORACLE NetSuite (Accounts Payable)

• Responsible for the full AP function.
• Maintain, update and housekeeping the vendor master file in ORACLE NetSuite and SharePoint.
• Reconcile AP Aging, follow up and resolve discrepancies with vendors and staff.
• Provide guidance to staff on NetSuite System processes.

2. Compliance and Payment Processing

• Verify and process vendors’ invoices & credit notes, overseas & local staff claims, cash advances, new vendor requests in NetSuite System.
• Ensure transactions comply with procurement policy and other financial policies and procedures, complete with supporting documents.
• Process payments via bank transfers, GIRO and TT.
• Liaise with vendors and staff on any payment queries, Direct Credit Authorization (DCA) forms and any others.

3. AP / Finance Related Tasks

• Input and compile missions & events costing whenever required.
• Perform monthly bank reconciliation, GST computation and submission (AP).
• Prepare month end accrual lists of monthly fixed expenses/costs.
• Preparing audit schedules and liaise with external, internal and project auditors (if necessary).
• Compile annual purchase/invoices reports for analysis.
• Perform year end closing procedures, such as following up on old outstanding in AP Aging, inactive vendors, ensure clearing account is zero, etc.
• Any other duties & responsibilities as assigned.

4. Government Funded Programmes

• Update Government Funded Programmes tracking file monthly in a timely manner.
• Monitor status of claim submissions and fund disbursement.
• Monitor Government Funded Programme Aging.
• Assist in Government Funded Programme audit when needed.
• Prepare month end General Ledger entries journal for Government Funded Programme.

Job Requirements

• Diploma/Degree in Accounting and Finance
• At least 3 years of relevant experience in Finance / Accounts Payable
• Relevant experience with Government Funded Programmes
• Team player
• Positive working attitude
• Good communication skills
• Proficient in MS Excel, MS Powerpoint
• Proficient in ORACLE NetSuite